Vancouver

Payroll Administrator

PHS Community Services Society is hiring a Payroll Administrator.

Reporting to the Contracts, Systems and Payroll Manager, the Payroll Administrator will perform a variety of payroll administration duties including calculating and preparing off-cycle cheques, maintaining operating and benefits reconciliations, maintaining records necessary for the review of timesheets, completing records of employment, providing information to staff and outside sources, and performing related duties.

Why work here?

PHS is recognized as North American leaders in low-barrier housing and harm reduction services. We are innovators, highly regarded across the sector, looking for people to join experienced, supportive multi-disciplinary teams.

You will be a valued member of the team, working with colleagues who respect your input.

This position is based at our HQ in Vancouver’s Downtown Eastside, in easy walking distance of Downtown, Chinatown, Gastown and the Seawall. There are good transit links – we’re a couple of blocks from the Stadium-Chinatown SkyTrain station.

You will receive extended healthcare, a pension, and access to our family assistance program.

Responsibilities

Job duties include (but are not limited to):

  • Calculates and prepares off-cycle cheques for adjustments such as vacation, terminations, retirements and leaves of absence as per departmental procedures.
  • Calculates contract retroactive payments for input to the computerized payroll spreadsheet program.
  • Maintains payroll data such as direct deposit information, voluntary deductions, personal information, and statutory deductions. Verifies data has been inputted correctly, ensures leaves, vacation and banked time entitlements are accurate, and provides earnings information for Insurance claims.
  • Prepares separation certificates for Employment Insurance, completes earnings inquiry reports and responds to inquiries by telephone from the Employment Insurance Commission.
  • Reviews time records for accuracy in coding and completeness. Advises departments of coding errors and makes payroll-related adjustments as required for graduated return to work, sub plans and WCB payments by verifying calculations and entering payroll data into finance system, Business Central.
  • Provides payroll-related information to staff and external agencies regarding scheduling, vacation accumulation, sick time and pay policies, timekeeping and records maintenance, and banked time entitlements. Makes corrections and adjustments as required.
  • Reviews and verifies accuracy of exception reports by methods by verifying that cheques and direct deposit totals agree with Payroll Journal by comparing and balancing a variety of reports, and running payroll queries from the HRIS to ensure accuracy.
  • Calculates garnishee and court order payments based on regulatory requirements as specified individually for type of garnishee and informs employee of deduction amounts and timing of deductions.
  • Reviews payroll remittance reports and advises Accounts Payable of the timing and amounts owing to various agencies such as Canada Customs and Revenue Agency, Union, Small Claims Court (garnishees) and Canada Savings Bonds.
  • Reconciles payroll-related benefit deductions and checks monthly benefit totals and reporting statements to ensure accuracy.
  • Prepares reports to the Municipal Pension Plan, such as; the annual report, Employment Information at Termination or Retirement (EITR), and answers questions as necessary.
  • Prepares payment remittances to benefits and entitlement providers such as; Healthcare Benefits Trust (HBT), WorkSafe BC, Municipal Pension Plan (MPP) and Employment Health Tax (EHT).
  • Prepares and creates a variety of reports such as Statistics Canada Report and Year-to-date Balancing Report by methods such as compiling information from year-to-date totals, Labour Analysis Reports and Payroll Journals.
  • Prepares and analyzes statutory, mandatory and voluntary deduction reconciliations providing for payroll, vendor and/or general ledger adjustments including related documentation.
  • Ensures that assigned employee payroll information is securely maintained, recorded and filed in an accurate and timely manner.

Education and experience

  • Successful completion of a recognized payroll course and three years’ recent, related experience or an equivalent combination of education, training and experience.
  • Experience using Ceridian Dayforce is an
  • Experience processing payroll in a union environment is an
  • Experience within non-profit sector is an asset.
  • Proficient user of MS Office applications with advanced knowledge of Excel.
  • Ability to multitask in a fast-paced environment.
  • Self-starter comfortable working both in a team environment and
  • Proven diplomacy, tact, empathy, and understanding of sensitive and confidential Finance and HR-related issues.
  • Excellent verbal and written communication skills with the ability to tailor communications to the appropriate audience.
  • Experience working with marginalized populations considered a strong asset.

Terms of employment

Job Type: Permanent, full-time.

Salary: $66,560 – $73,108, depending on experience. ($32 – $35.15 per hour)

Benefits: Extended healthcare, dental, vision care, municipal pension plan.

Schedule: Monday-Friday, 9am – 5pm in office.

Successful applicants will be required to complete a criminal records check.

PHS strives to create an inclusive and welcoming workplace that reflects the community we serve. We seek a diversity of skills, knowledge, backgrounds, and professional and lived experience in our staff. We particularly encourage applications from Indigenous individuals.

How to apply

Send your resume to  jobs@phs.ca  today! Please include a cover letter identifying the position title you are applying for, and the qualities and competencies that would make you a suitable candidate.

[Back to Careers.]