Accounts Payable Clerk


PHS Community Services Society is recruiting an Accounts Payable Clerk to work at our Downtown Eastside headquarters.

Reporting to the Accounting Manager, the Accounts Payable Clerk is responsible for providing financial, administrative, and clerical services.

Working closely and collaboratively with the PHS accounting team in a fast-paced environment, the Accounts Payable Clerk is responsible for ensuring payables are processed in a timely, accurate manner and then recorded into the accounting system while following accounting policies, procedures, and control systems. The Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying and reconciling invoices efficiently so that vendors and suppliers are paid on time.

This position ensures confidentiality is maintained when processing sensitive financial information and contributes to the overall efficiency of the accounting and financial functions within the organization.

Why work here?

PHS is recognized as North American leaders in low-barrier housing and harm reduction services. We are innovators, highly regarded across the sector, looking for people to join experienced, supportive multi-disciplinary teams.

You will be a valued member of the team, working with colleagues who respect your input.

The PHS headquarters is located in Vancouver’s Downtown Eastside, in easy walking distance of Downtown, Chinatown, Gastown and the Sea Wall. There are good transit links – we’re a couple of blocks from the Stadium-Chinatown SkyTrain station.


Job duties include (but are not limited to):

  • Responsible for all accounts payable and related duties of the finance department.
  • Checks, verifies, processes and documents invoices. Writes cheques or processes EFT payments and matches them to source documents.
  • Sorts, organizes and assigns invoices for timely payment. Handles account payable transactions.
  • Tracks expenses and reviews and organizes employee expenses and petty cash submissions according to policies.
  • Prepares, tracks and reconciles batches of individually numbered taxi vouchers for operations managers to disperse to residents and program participants.
  • Communicates with vendors, management and other employees regarding payment.
  • Communicates with vendors regarding status and discrepancies.
  • Analyzes discrepancies and manages invoice deadlines.
  • Ensures that all supporting documents are completed accurately, for each transaction for a project or department. Responsible for applying financial policies and requisition procedures such as reviewing invoices, matching invoices to purchase orders, preparing documents for approval, processing cheque/EFT payments, coding, scanning for online filing, paper filing, and other office administration duties as required.
  • Processes highly sensitive payroll requests while maintaining strict confidentiality.
  • Performs filing duties and maintains an up-to-date, complete, and systematic filing system to support bookkeeping and financial records.
  • Assists with month-end and year-end processes and audits.
  • Assists and cross-trains on other duties and projects as assigned.
  • Contributes to and supports software implementation projects.
  • Responds to requests for financial information.

Education and experience

The ideal candidate for this role has the following qualifications and skills:

  • Introductory-level accounting knowledge obtained through formal training from an accredited post-secondary institution.
  • One-to-two years’ experience performing office administration and accounts payable duties.
  • Strong command of Microsoft Office Suite (esp. Word and Excel).
  • Knowledge of Microsoft Business Central software is an asset.
  • Non-profit accounting knowledge (i.e., fund accounting & deferral method) is an asset.
  • Ability to work independently and cooperatively as a member of a team.
  • Excellent time management and problem-solving skills.
  • Strong understanding and appreciation of deadlines and commitment to schedules.
  • Demonstrates good communication skills.
  • Ability to plan, prioritize, organize, and manage work with minimal supervision.
  • Demonstrates good writing, record-keeping, and organizational skills.
  • Demonstrates strong research skills.
  • Flexible and willing to adapt in a fast-paced environment.

Terms of employment

Position term: This is an excluded permanent full-time role starting immediately.

Salary: $50,000 – $60,000 per annum depending on experience.

Benefits: Full benefits package including four weeks’ vacation, employer-paid extended health benefits and Municipal Pension Plan.

Schedule: 40 hours per week, Monday – Friday.

Successful applicants will be required to complete a criminal records check.

PHS strives to create an inclusive and welcoming workplace that reflects the community we serve. We seek a diversity of skills, knowledge, backgrounds, and professional and lived experience in our staff. We particularly encourage applications from Indigenous individuals.

How to apply

Please include a cover letter identifying the qualities and competencies that would make you a suitable candidate.

Please send resumes to  today!


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