Human Resources Scheduler, part time


PHS Community Services Society is urgently hiring a part-time HR Scheduler (30-hour week) in Vancouver.

Reporting to the HR Manager and Senior Managers of Programs and Housing, the scheduler is responsible for ensuring that all scheduling vacancies are filled by qualified unionized staff, using approved protocols and processes. The scheduler is responsible for ensuring that all supervisory staff (unionized and excluded managers) are aware of all changes to project or program staff schedules, and that the appropriate changes have been made in the HRIS system (Ceridian Dayforce) to ensure correct information is displayed.

As a member of the Human Resources and Coverage Team at PHS, the Scheduler will have access to confidential information regarding employees on a regular basis.

Why work here?

PHS is recognized as North American leaders in low-barrier housing and harm reduction services. We are innovators, highly regarded across the sector, looking for people to join experienced, supportive multi-disciplinary teams.

You will be a valued member of the team, working with colleagues who respect your input.

The PHS headquarters is located in Vancouver’s Downtown Eastside, in easy walking distance of Downtown, Chinatown, Gastown and the Sea Wall. There are good transit links – we’re a couple of blocks from the Stadium-Chinatown SkyTrain station.


Job duties include (but are not limited to):

  • Receives absence notifications from employees and documents reasons for absence in an organized and consistent fashion.
  • Calls out and fills shift vacancies using approved methodology.
  • Notifies management of absences as required.
  • Identifies instances of understaffing and arranges coverage or redeployment of staff as necessary.
  • Monitors staff schedules to ensure adherence to both collective agreement and internal PHS policy requirements.
  • Establishes effective employee relationships at all levels based on trust, experience and credibility.
  • Supports the HR team in the planning, implementation, execution and roll-out of HR programs and processes.
  • Provides back up for, and collaborates closely with, the wider HR and coverage team.

Education and experience

  • Grade 12 minimum (post-secondary completion preferred).
  • Demonstrated knowledge and experience in scheduling an asset.
  • Highly flexible, good tolerance for ambiguity, time-driven deadlines and able to quickly adapt to changing priorities.
  • Competence and confidence to solve problems creatively, individually as well as part of a team.
  • Excellent verbal and written communication skills, with the ability to tailor communications to the appropriate audience.
  • Proficiency in a variety of office software applications including Outlook, MS Word and Excel, with experience in HR/Payroll systems (Ceridian Dayforce preferred).
  • Demonstrated maturity, professionalism, diplomacy, confidentiality and discretion.
  • Desire for continuous learning and professional development.
  • Experience working with marginalized populations a strong asset.

Terms of employment

Job Type: Excluded, permanent, part-time – 30 hours per week.

Salary: $27 per hour.

Benefits: Extended healthcare, dental, vision care.

Schedule:  Thursday, Friday and Saturday from 6 am to 4 pm. (Working remotely Saturdays.) Some flexibility may be required.

Note: Flexibility with scheduled days and hours will be required during the training period for this position

Successful applicants will be required to complete a criminal records check.

PHS strives to create an inclusive and welcoming workplace that reflects the community we serve. We seek a diversity of skills, knowledge, backgrounds, and professional and lived experience in our staff.  We particularly encourage applications from Indigenous individuals.

How to apply

Please include a cover letter identifying the qualities and competencies that would make you a suitable candidate.

Please send resumes to  today!

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